What is an AI phone receptionist? An AI phone receptionist is a digital assistant that answers inbound calls 24/7, handles customer queries in natural language, and schedules appointments directly into your calendar — securely and GDPR-compliantly.
While your team is busy with customers on site, the phone keeps ringing. Every unanswered call is a potential customer simply calling the next provider. Bookings are lost every day, especially outside opening hours - evenings, weekends. More about this in our article about the costs of missed calls →
Hallodesk closes exactly this gap: an AI telephone assistant that answers every call immediately, sounds natural and books appointments directly into your calendar - no matter what time it is.
No technical knowledge required. We'll set everything up for you in less than 48 hours.
Your existing phone number forwards calls to Hallodesk. No new number, no hardware, no effort for your team.
We get to know your company - opening times, services, FAQs and booking rules - and set up Hallodesk individually for you.
Hallodesk takes over: answer calls, book appointments, answer questions — you receive daily reports by email.
Hallodesk speaks the language of your customers — and knows the typical calls in your industry.
Book appointments while the team is treating — no more missed calls.
Bookings 24/7, even when the salon is full.
Reliably answer reservation calls during peak hours.
General solution for companies of all types — more about the AI telephone assistant.
Hallodesk is not a simple voicebot — it is your complete, intelligent reception. View all functions in detail →
Every call is answered professionally immediately. Urgent cases forwarded directly.
Book, change, cancel — directly to your Google Calendar, in real time, including confirmation.
Hallodesk knows opening times, prices, services and FAQs - and answers them immediately.
Every conversation summarized and emailed daily. Full overview, zero effort.
14+ languages automatically recognized — have calls answered automatically without pressing a button or switching.
All data is processed in Germany. We comply with the requirements of European data protection laws.
Data protection is not an afterthought, but rather the basis. Find out more in the GDPR guide →
| criterion | answering machine | Generic voicebot | Hallodesk |
|---|---|---|---|
| Book appointments directly | ✕ | ✕ (menu navigation only) | ✓ |
| Natural language, no keystrokes | ✕ | ✕ | ✓ |
| Available 24/7 | partially | ✓ | ✓ |
| Data protection friendly, data in Germany | depending on the provider | depending on the provider | ✓ |
| 14+ languages automatically recognized | ✕ | rarely | ✓ |
| Setup time | — | weeks | < 48 hours |
Two simple tariffs based on call volume, Enterprise tariff for high demands. Can be canceled at any time, no hidden costs.
Automatic speech recognition — no keypress, no switching. Hallodesk responds immediately in the correct language.
German
English
Français
Spanish
Italiano
Portuguese
Netherlands
Polski
Russian
Türkçe
العربية
日本語
中文
हिन्दीAn AI telephone assistant is an AI-powered telephone receptionist that understands incoming calls in natural language, books appointments directly into the calendar and answers customer inquiries — 24 hours a day, 7 days a week, with no waiting times. Hallodesk is such an AI telephone assistant for German companies: GDPR compliant, data in Germany, can be used in 48 hours.
An AI phone assistant combines speech recognition (STT), a speech model and speech synthesis (TTS). Incoming speech is converted to text, the model detects concerns and responds in the appropriate language, then the response is output as spoken language. Hallodesk integrates with Google Calendar and books appointments directly.
Yes, the use of an AI telephone assistant is permitted in Germany. The prerequisite is that personal data is processed in accordance with GDPR - Hallodesk processes all call data in Germany and provides an AVV in accordance with Art. 28 GDPR upon request.
Yes. Hallodesk automatically recognizes 14 languages and responds in the caller's language: German, English, French, Spanish, Italian, Portuguese, Dutch, Polish, Russian, Turkish, Arabic, Japanese, Chinese and Hindi.
Hallodesk is an intelligent AI phone assistant that answers your company's calls, books appointments and answers customer queries — 24/7, in multiple languages.
Hallodesk is more than a classic answering machine or voicebot with menu navigation. It's a digital receptionist that understands calls, books appointments and answers questions in natural language — like a real call manager for your business.
Yes. Hallodesk processes all call data entirely in Germany, in accordance with European data protection law - not via servers in the USA or other non-EU countries.
Yes. Since Hallodesk processes call data on behalf of your company, we will provide an order processing agreement (AVV) in accordance with Art. 28 GDPR upon request - a prerequisite for the legally compliant use of an AI telephone assistant in Germany.
The setup is done entirely by us and usually takes less than 48 hours. No new phone number and no hardware required.
The cost of an AI telephone assistant starts at €79 per month for up to 10 calls per day. You can find the complete tariff comparison on the Pricing page.
Yes. In the Pro and Business tariff you can individually define the voice (male/female) as well as the address and tonality of your AI telephone assistant to match the corporate identity of your company.
Classic telephone services work with call center agents, which leads to waiting times and is often billed by the minute. Hallodesk answers every call immediately, is available 24/7, makes no mistakes when transferring data and has fixed, predictable prices starting at €79/month.
Yes. Hallodesk can forward calls to your existing number or to employees according to predefined rules, for example in real emergencies or when a caller wants personal advice.
Hallodesk is available 24/7 - calls are answered professionally and appointments are booked even at night, on weekends and on public holidays.
Hallodesk doesn't replace a personal relationship, but covers what happens most often on the phone: answering calls, booking appointments, answering standard questions - 24/7, without sick days or additional personnel costs.
Free of charge and without obligation. We will show you a live demo and create an individual offer.
A short, focused conversation — no pressure to sell.
We show Hallodesk live, adapted to your industry.
Prices tailored to your needs — transparent and fair.
Questions before the appointment? Write to us.
Questions, offers or just hello — we will respond within 24 hours.
