Answers calls, books repair appointments and maintenance checks directly into your calendar — 24/7 and GDPR compliant.
The intelligent ai receptionist for hvac companies accepts calls from your business, books repair appointments and maintenance checks directly into your calendar, and looks after international customers in their own language — 24/7, without your team having to answer the phone.
Every missed call is potentially a missed customer. Classic problems in companies:
The team is tied to their chairs - incoming calls end up on hold or are not answered at all.
International customers call, but no one on the team speaks their language - misunderstandings and missed appointments result.
Regular maintenance checks and routine service bookings tie up valuable administration time — manually, every week.
Specifically configured to meet the needs of heating, ventilation, and plumbing companies.
Hallodesk books, postpones and confirms appointments directly in your business calendar - including maintenance checks, without any additional effort for your team.
Urgent emergencies such as burst pipes or heating failures are identified and immediately escalated to your team — instead of just making a regular appointment.
Automatic language recognition — Hallodesk responds in German, English, Turkish, Arabic and over 10 other languages.
Each conversation is summarized and sent daily via email to your dispatch management. Full overview, without additional effort.
All data is processed in Germany - completely GDPR compliant and in accordance with the special requirements for safety and customer data Art. 9 GDPR.
No technical knowledge required. We set everything up to suit your business.
We record service hours, coverage area, maintenance intervals, and common customer questions from your business.
Your existing business number forwards calls to Hallodesk - no new number, no hardware.
Hallodesk accepts calls, books appointments & appointments in your calendar and recognizes support issues.
Daily reports via email, emergency issues are immediately escalated to your team.
Automatic speech recognition — no keypress, no switching. Hallodesk responds immediately in the correct language.
We value genuine feedback. Visit our reviews page to read customer experiences or submit your own review.
Yes. Hallodesk automatically handles incoming calls while your team handles them. Customers can book appointments, ask questions or request prescriptions without anyone having to answer the phone.
Yes. Hallodesk recognizes urgent concerns (e.g. burst pipes, gas leaks, flooding) based on the caller's description and immediately escalates them to your team instead of just booking a regular appointment.
Yes. Hallodesk automatically recognizes the caller's language and responds in German, English, Turkish, Arabic and over 10 other languages - ideal for businesses with international customers.
Hallodesk can accept incoming bookings and enter suitable service slots directly into your business calendar.
Yes. We pay great attention to data protection: All data is processed in Germany, in accordance with the GDPR and the special requirements for the processing of customer data.
Both. Hallodesk works as an AI telephone assistant for incoming calls AND as a booking system for service visits - both run on the same business calendar.
30 minutes, free of charge and without obligation. We'll show you how Hallodesk handles calls for your company.
Book a demo now
Deutsche Version