Answers calls, books appointments and recall checks directly into your calendar - 24/7 and GDPR compliant.
The intelligent AI telephone assistant for educational institutions accepts calls from your practice, books appointments and recall checks directly into your calendar and looks after international students & inquirers in their own language - 24/7, without your team having to answer the phone.
Every missed call is potentially a missed inquirer. Classic problems in educational institutions:
The team is tied to their chairs - incoming calls end up on hold or are not answered at all.
International students & inquirers call, but no one on the team speaks their language - misunderstandings and missed appointments result.
Semi-annual checks and Recall calls tie up valuable administration time - manually, every week.
Specifically configured to meet the needs of dental and medical practices.
Hallodesk books, postpones and confirms appointments directly in your class schedule - including recall checks, without any additional effort for your team.
Urgent concerns such as severe pain or accidents are identified and immediately escalated to your practice — instead of just making a regular appointment.
Automatic language recognition — Hallodesk responds in German, English, Turkish, Arabic and over 10 other languages.
Each conversation is summarized and sent daily via email to your practice management. Full overview, without additional effort.
All data is processed in Germany - completely GDPR compliant and in accordance with the special requirements for safety and inquirer data Art. 9 GDPR.
No technical knowledge required. We set everything up to suit your practice.
We record consultation hours, specialty, recall intervals and common inquirer questions from your practice.
Your existing practice number forwards calls to Hallodesk - no new number, no hardware.
Hallodesk accepts calls, books appointments & classes in your calendar and recognizes urgent schedule changes.
Daily reports via email, urgent schedule changes are immediately escalated to your practice.
Automatic speech recognition — no keypress, no switching. Hallodesk responds immediately in the correct language.
"Since we started using Hallodesk, we haven't missed a single call. Our students & inquirers are thrilled - they're available around the clock, immediately, in German and Turkish."
Yes. Hallodesk automatically handles incoming calls while your team handles them. Students & inquirers can book appointments, ask questions or request prescriptions without anyone having to answer the phone.
Yes. Hallodesk recognizes urgent concerns (e.g. severe pain, accidents) based on the caller's description and immediately escalates them to your practice instead of just booking a regular appointment.
Yes. Hallodesk automatically recognizes the caller's language and responds in German, English, Turkish, Arabic and over 10 other languages - ideal for practices with international students & inquirers.
Hallodesk can accept incoming enrollment requests and enter suitable control appointments directly into your class schedule.
Yes. We pay great attention to data protection: All data is processed in Germany, in accordance with the GDPR and the special requirements for the processing of health data.
Both. Hallodesk works as an AI telephone assistant for incoming calls AND as a enrollment system for check-up appointments - both run on the same class schedule.
30 minutes, free of charge and without obligation. We'll show you how Hallodesk handles calls for your educational institution.
Book a demo nowIn a busy dental clinic, the front desk is often overwhelmed. Staff must check in students & inquirers, assist instructors, manage billing, and answer a constantly ringing phone. This environment leads to missed calls, stressed employees, and long wait times for students & inquirers. Hallodesk solves this by answering every call instantly, qualifying requests, and scheduling appointments automatically.
By handling routine calls, Hallodesk allows your front desk team to focus entirely on the students & inquirers physically present in the clinic. The AI assistant is specifically trained to recognize medical urgent schedule changes, ensuring that urgent cases (like acute dental pain) are immediately forwarded to your staff rather than just booked as standard appointments.
Data privacy is our highest priority. Hallodesk processes all inquirer data in strict compliance with GDPR and the specialized regulations for healthcare information. Data is stored on secure European servers, and we sign a comprehensive Data Processing Agreement (DPA) with every practice to guarantee complete compliance and security.
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